A
deposit
mailed
or
paid
online
(see
details
for
each
trip)
with
your
completed
application
and
signed
release
form
will
reserve
you
a
place.
The
balance
is
due
at
least
30
days
before
the
trip
starting
day.
When
applying
less
than
45
days
prior
to
departure,
the
full
payment
is
due.
It
is
possible
to
pay
either
with
international
banking
discount
or
online
payment.
Reservations
will
be
accepted
14
days
prior
to
departure
if
space
is
available;
however,
reservations
within
14
days
are
subject
to
the
full
payment
plus
a €75
late
fee
to
cover
communications,
resecuring
hotel
reservations,
priority
mailings,
etc.
As confirmation of your deposit, we will send you the
ALPtrek membership card, an invoice for final payment and additional information
including travel information, packing list, medical questionnaire, and
an application form for travel and trip cancellation insurance. Receipt
of final payment, you will receive trip rendezvous information and addresses.
Cancellations
and
Refunds
Should
you
find
it
necessary
to
cancel,
a
cancellation
fee
will
apply
based
on
the
date
we
receive
written
or
e-mail
notice:
• Over 60 days prior to departure: €200
• Over 30 days prior to departure: ALPtrek will withhold the deposit
• Less than 30 days or failure to show: no refund
There will be no refunds or credits for unused portions
or uncompleted tours for any reason whatsoever.
ALPtrek reserves the right to cancel any trip prior to
departure for any reason whatsoever, including insufficient sign-up. In
this case, all money will be refunded immediately. A trip cancelled due
to insufficient sign-up normally occurs no less than one month prior to
departure. However, ALPtrek is not responsible for other expenses incurred
by the participant as a result of such cancellation.
Trip
Cancellation
Insurance
As
a
trekking
association,
ALPtrek
provides
its
members
with
a
general
insurance
covering
accidents,
stay
in
hospital
and
baggage.
Anyway we recommend purchasing short-term travel insurance
covering trip cancellation, trip interruption, baggage and accident/life.
In the event you find it necessary to cancel either prior or during a trip
due to injury, personal or family illness or emergencies, trip cancellation
insurance will reimburse non-refundable airfares and non-refundable land
costs. It can also cover the costs of emergency evacuations from remote
areas. It is possible to purchase travel/trip cancellation insurance policies
through any insurance agency or travel agency.
Medical
and
Health
Insurance
Due
to
the
physical
nature
of
our
tours,
ALPtrek
requires
that
you
have
medical
and
health
insurance
coverage
while
participating
on
our
tours.
It
is
possible
that
the
insurance
policy
you
already
have
will
cover
you
against
accident/injury,
and
loss
or
damage
to
personal
property
while
you
are
abroad.
If
not,
it
is
possible
to
obtain
a
short-term
travel
insurance
policy.
As our tours can be physically demanding and, at times,
we can be several hours away from medical facilities, we request each member
to complete our medical questionnaire. It is vital that persons with medical
concerns make them known to us well before the departure of the trip. The
trip leaders have the right to disqualify any member from the group whose
physical condition is such that continued participation may jeopardize
the individual or group. Refunds are not given under such circumstances.
Trip
Costs
The
land
costs
printed
in
itineraries
are
based
on
current
exchange
rates
and
tariffs.
Due
to
fluctuations
in
currencies
and
costs
of
services,
ALPtrek
may
be
forced
to
increase
rates
without
prior
knowledge,
anyway
no
more
than
5%.
Though
we
will
do
everything
possible
to
avoid
price
increases,
in
the
event
we
do
raise
prices,
you
will
be
contacted
in
advance
of
departure
and
billed
accordingly.
Land costs for all trips include all accommodations,
all breakfasts, most dinners, guides, all ski lift, cable car, train and
bus transfers as specified in detailed itineraries.
Land Costs do not include international airfare, passport,
visas, airport taxes, medical costs, extraordinary costs of evacuation
from remote areas, individual/optional trains, buses, lifts, or excursions,
lunches, beverages, tips to guides/leaders, certain meals as specified
in detailed itineraries, items not on the set dinner menus, personal items
and services including laundry, insurance, etc. Please see detailed itinerary
for specifics.
Single Supplements: Due to the characteristics of our
trips we can not offer single rooms availability.
Trip
Grades
Trip
Grades
are
indicated
in
the
specific
itineraries.
All
trips
are
well
paced
with
time
for
sight
seeing
and
rest
stops.
Participants,
however,
must
be
in
condition
appropriate
for
the
trip.
All
our
hiking
and
walking
trips
take
place
between
1,000'
and
9,000'.
We
are
happy
to
discuss
the
level
of
difficulty. Moderate: Hike
an average
of 4 to
5 hours
daily on
varied
terrain.
Distances
from 5
to 9 miles.
Elevation
gains and
losses
generally
1,500'-2,500'. Hard: Hike
5 to 7
hours daily
on varied
terrain,
with consistent
ascents
and descents
generally
2,500'-3,500'.
Distances
from 6
to 11 miles.
There are
some sections
that include
steep uphills
and downhills. Strenuous: 5
to 8 hours
partly
on rocky,
challenging
terrain
with consistent
steep ascents
and descents
generally
3,000'-5,000'.
Distances
from 6
to 15 miles.
Though
each day
is not
strenuous
plus there
are some
sections
that may
include
rough terrain
and open
and exposed
trails.
Responsibilities
of
Trip
Members
Trip
members
have
the
responsibility
of
selecting
a
trip
that
is
appropriate
to
his/her
abilities
and
interests.
We
can
describe
the
trips
in
detail
in
order
to
let
you
make
the
better
option.
Trip
members
are
responsible
for
studying
and
comprehending
the
conditions
implied
in
the
trip
itinerary,
supplemental
information
sent
by
ALPtrek,
for
being
in
good
health,
for
bringing
appropriate
clothing,
sufficient
equipment
and
specific
medications
or
first
aid
supplies,
and
for
acting
in
an
appropriate,
respectful
and
safe
manner
and
in
accordance
with
the
customs
of
countries
visited.
At the guides discretion, a member may be asked to leave
the trip if the guide feels further participation may be detrimental to
or compromise the safety of the individual or the group as a whole.
Limitations
and
Liabilities
ALPtrek,
its
founders
and
guides
give
notice
that
they
act
only
as
agents
for
the
owners,
contractors,
and
suppliers,
providing
means
of
transportation
and/or
related
services
and
shall
not
be
liable
for
any
delay,
mishap,
expense,
inconvenience,
irregularity,
bodily
injury
or
death
to
person
or
damage
to
property
occasioned
through
the
conduct
or
default
of
any
company
or
individual
engaged
in
providing
these
arranged
services.
Each
of
these
passenger
conveyance
companies,
tour
companies,
hotels,
restaurants
etc.
is
subject
to
the
laws
of
the
country
where
the
